Propertyware: Overview, Alternatives, and Reviews in 2025

Introduction

Managing rental properties can be challenging, but technology is transforming the way property managers handle tenants, finances, and maintenance. Propertyware is an advanced property management software designed specifically for single-family property managers and real estate investors. Owned by RealPage, Inc., Propertyware helps landlords streamline operations, reduce costs, and improve tenant satisfaction.

Let’s dive deep into its features, pricing, pros, and more.

Why Property Management Software is Essential

Traditional property management involves multiple spreadsheets, paper-based processes, and manual tracking of tenant issues. This leads to inefficiencies, errors, and lost revenue.

For example, consider a property manager handling 50 rental units. Without an automated system, tracking rent payments, maintenance requests, and lease expirations becomes overwhelming. Software like Propertyware simplifies these tasks, allowing managers to focus on expanding their business.

Key Features of Propertyware

Propertyware provides an all-in-one solution for property managers. Here are its standout features:

1. Accounting & Financial Management

• Automates rent collection and expense tracking.
• QuickBooks integration for seamless financial management.
• Generates custom financial reports for better insights.

2. Tenant & Lease Tracking

• Digital lease signing eliminates paperwork.
• Automated payment reminders to tenants.
• Real-time lease status tracking.

3. Maintenance & Work Order Management

• Tenants can submit maintenance requests through an online portal.
• Property managers can assign and track vendor work orders.
• Automated updates keep everyone informed about progress.

4. Marketing & Vacancy Listings

• Syndicates rental listings to top platforms like Zillow, Realtor.com, and Apartments.com.
• Custom branding allows landlords to create professional listings.

5. Tenant & Owner Portals

• Tenants can pay rent and submit maintenance requests online.
• Owners receive real-time financial reports and updates.

Pricing & Plans

Propertyware uses a per-unit pricing model, making it scalable for different portfolio sizes.

Comparison: While Buildium and AppFolio offer similar features, Propertyware’s customizable financial reporting makes it ideal for landlords who need advanced accounting insights.

Pros & Cons of Using Propertyware

Pros:

• Scalable: Works for small landlords and large property managers alike.
• Highly Customizable: Offers flexibility in financial and operational reporting.
• Cloud-Based & Secure: Access from anywhere with encrypted data storage.

Cons:

• Learning Curve: Requires training to maximize its potential. 
• Cost for Small Landlords: Not the best fit for those managing only a few units.

Expert Opinion: A real estate consultant noted that Propertyware is best suited for mid-to-large property management companies that require custom reporting and automation.

Top 2 Alternatives of Propertyware

DoorLoop: Easy & Affordable Property Management

• Starts at $49/month – Budget-friendly for landlords and property managers.
• Online rent collection – Tenants can pay securely.
• Maintenance tracking – Manage repairs and requests easily.
• Built-in accounting & reporting – Keep finances in check.
• Lease & tenant management – Stay organized with contracts and records.
• QuickBooks & Zapier integration – Automate and sync data.
• Free marketing website – Showcase rental listings.
• Unlimited users – No extra cost for team members.

Buildium: Scalable for Growing Property Businesses

• Three pricing plans: $69, $139, $199/month – Options for different needs.
• Online rent payments & lease management – Hassle-free tenant handling.
• Maintenance tracking & reporting tools – Keep operations smooth.
• Advanced accounting & QuickBooks sync – Available in Pro & Premium.
• Zapier integration & API access – Only in Premium.
• Tenant portals & financial reports – Keep everything organized.
• Priority support & additional features – Higher plans offer better services.

Security & Compliance

Propertyware ensures data security and regulatory compliance by offering:

• Role-based access controls to prevent unauthorized changes.
• Encryption of financial transactions for tenant and owner protection.
• Compliance with Fair Housing and local rental regulations.

Conclusion

Propertyware’s features such as financial reporting, marketing tools, and cloud-based accessibility can provide value for those managing multiple rental units. For small-scale landlords with just a few properties, alternative solutions may be more cost-effective. The right choice depends on individual portfolio size and operational requirements. Conducting a thorough evaluation and exploring available options can help property managers find the most suitable solution for their needs.